Asha for Education - Boston/MIT Chapter
Roles & Responsibilities
Time Effort: Avg 2 hours/week. Goes up during events/planning etc
- Is the face of the chapter. Should liaison with other Asha chapters or Asha wide coordination team to represent the chapter
- Initiate, lead, and manage the fundraising effort. Create various teams, assign volunteers, and manage teams
- Maintain donor interaction through emails and other means as appropriate
- Maintain order during the meetings and work on recruiting new volunteers to the chapter
- Take care of MIT representation (continuing registration/renewal as a student org) if possible
- Work in tandem with other organizations to foster cross organizational co-operation & events (TeamAID-Asha etc)
- Manage the firstname.lastname@example.org mailbox
- Represent Asha Boston on the ARC (Asha Representative Council) if there is no other ARC Rep for the chapter
Time Effort: Avg 2 hours/week
- Responsible for approving checklists for funds disbursal
- Help project stewards (if they don't know how) to update their project webpages and upload files/documents
- Set and maintain timelines for when projects need to be presented at committee meetings for new proposals and updates
- Followup with stewards on holdups with presentations and filing checklists
- Make sure project proposals are received, distributed among stewards and vetted at chapter meetings in a timely manner. The prospective project partner should be informed either way when a decision has been arrived at.
- Represent the chapter in Asha wide project initiatives or identify volunteers who can participate in Asha wide focus groups (Fellows, NREGA, QED etc.)
- Come up with metrics in collaboration with project stewards and other chapter vols that can measure progress in projects
- Have on overview of all running projects and come up with ways in which our involvement or service to projects is improved (so that Asha Boston is not just a funding agency and that we are actually working to improve the condition of projects beyond status quo)
- Take care of email@example.com
- Should be a member of firstname.lastname@example.org
Time Effort: Avg 2 hours/week
- Maintaining accounts for the chapter, keeping track of inflow and outflow of funds - from donations, events and to projects
- Track donation checks sent by donors to the Asha-Boston PO Box (or to volunteers) to Ashawide Treasurer. Issuing donation receipts is now handled by the Asha-wide treasurer.
- Once the project coordinator approves the checklist, approve the funding checklist and ensure funds are transferred to the project partner in India in a timely manner. Ensure projects send a formal acknowledgement receipt.
- Keep a track of cash balance held by local chapter volunteers (ie cash outside of the bank account). Usually it is best if all the cash is held by one individual only.
- Handle finances - reimbursements, invoices, deposits etc.
- Track down corporate matching donations, follow up with central treasurer (email@example.com) to ensure that donations get credited to Asha Boston correctly.
- Take care of firstname.lastname@example.org
- Should be a member of email@example.com
Time Effort: 2-3 hours per month (unless you plan to overhaul the website completely...and you are welcome to do that!)
- Keep Asha Boston's website updated at all times. (This includes project updates. Contact individual project stewards for content)
- Create new event pages for upcoming events. (Contact the Event Coordinator for content)
- Should be a member of firstname.lastname@example.org
Time Effort: Avg 1 hr / week
- Be Asha's point of contact with a project that Asha Boston supports
- Communicate effectively with project partners, understand their needs and identify and offer solutions to improve the quality of education
- Present periodic updates from the project at Asha Boston meetings.
- Occasional calls with project partners can also be conducted so that rest of the chapter volunteers get to interact with the project directly
- Plan funding cycle and submit the funding requests (aka the 'checklist' as it is called in Asha terminology).
- Work with project coordinators and treasurers on the checklist and ensure funds reach the project. Ensure that the project sends a formal receipt.
- Plan and organize annual site visits to the project (or coordinate with someone else if you can't visit yourself)
Work-An-Hour Coordinator - Asha Boston (Seasonal position)
Time Effort: 2 hours per week (May) project evaluation & submission, 2 hours per week (Aug-Oct) conf calls & fundraising efforts
WAH is an Ashawide online fundraiser that highlights selected projects for few months each year.
- Represent Asha Boston on the WAH conf calls for project evaluations, fundraising, publicity during the campaign
- If an Asha Boston project needs to be featured in WAH, work with project steward(s) to get the project submitted for WAH evaluation (May)
- If an Asha Boston project gets selected, do whatever it takes to ensure the fundraising target is reached. (plan local fundraising event, drive the email/social media publicity on Asha Boston mailing lists, facebook pages etc (Aug-Oct)
- If an Asha Boston project was featured in WAH - Remind project coordinator & project steward to ensure timely disbursal of funds. (Oct)
- Send thank you notes and project updates to campaign donors after the campaign concludes (Oct).
Marathon Coordinator - TeamAID-Asha Boston (Seasonal)
Time Effort - 2 hours per week (April-Oct). Apr & July-Oct are the busier periods
This is a joint fundraising program run in collaboration with AID (Association for India's Development). Your responsibility is to be the point person on the Asha side of things.
- Represent Asha Boston in all planning, coordination, kick-off & fundraising meetings for the Team Asha program
- Plan out the running calendar in collaboration with AID & the running coach
- Coordinate water stop schedules. Sign up volunteers to man the water stations during practice runs.
- Work with AID volunteers to set up runner profile pages for fundraising on teamaidasha.org
- Encourage/motivate runners to reach their fundraising goals
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