Contents

Date

Attendees

Goals

  • Mathru Foundation : Updates & Vote for Disbursal
  • ARC Decision
  • SoH Updates

Discussion items

TimeItemWhoNotes
10 minIntroductions

Caroline from UT Austin joined. She has worked with AfE before as part of her Philanthropy lab. She researched AfE and worked on a NYC chapter project as part of the lab. She ended up winning $12.5k prize for AfE.

Other volunteers present introduced themselves and their Chapter roles.

  • Subra : TA Coordinator
  • Ranga : Projects Coordinator & Steward for Khusbhoo
  • Arvind : Project Steward for Mathru Foundation
45 minMathru Foundation
  • Mathru Annual Report : Page 1, Page 2, Page 3(proposed Budget)
  • Mathru Audit Report for 2017-18: link
  • 2018-19 Budget for Approval (includes comparison to last year) : link
  • We reviewed Financial health tracker with updates from latest Audit Report
  • We also looked at Asha-Austin financial planning worksheet. We can potentially support $12.5k to Mathru foundation. Maybe send 9/12 of it to cover Apr to Dec '18.
  • Question came up about what to support : Van or recurring expenses
    • Mr. Krishna Reddy requested funding a van. In the Budget cost is 9 lakhs. We need more details on that before deciding.
    • Due to upcoming treasury deadline, we can allocate funds towards recurring expenses. If it turns out that 75,000 recurring donations are still coming in, we can allocate it towards the van in Dec/Jan, when we know more.
  • Due to lack of quorum, online voting is setup here.
  • DEADLINE : WEDNESDAY, NOV 28th.

Do you approve disbursement of INR 6.3 lakhs, towards children's school and medical expenses and staff salary of Mathru Foundation for period from Apr '18 to Dec '18

Choices Your Vote Current Result: (6 Total Votes) Comments
Yes Do you approve disbursement of INR 6.3 lakhs, towards children's school and medical expenses and staff salary of Mathru Foundation for period from Apr '18 to Dec '18
6 Votes , 100%
No Do you approve disbursement of INR 6.3 lakhs, towards children's school and medical expenses and staff salary of Mathru Foundation for period from Apr '18 to Dec '18
0 Votes , 0%
Abstain Do you approve disbursement of INR 6.3 lakhs, towards children's school and medical expenses and staff salary of Mathru Foundation for period from Apr '18 to Dec '18
0 Votes , 0%
 5 min ARC Decision

ARC Cycle 2 Poll: General Funds Utilization and Chapter Financial Planning - III

Results are documented on ARC Decision List page

A: Splitting method A chosen. Policy updated as a results of the poll

B: M = ??. There is a runoff between 10k and 25k.

C: Rollback clause acknowledged by 40/41 chapters

D: Mechanism approved by 39/41 chapters

10 minSoH updatesDid not discuss.

Action items

  • Arvind Rao
    • Fund utilization report for previous year for 2nd disbursement (early next year). 
    • What is the role of Manager and Admin assistant ?
    • Understand recurring funding. How much of it is taking care of recurring expenses ? How much is needed for funding the van?
    • Get details on Van model, etc. 

1 Comment

  1. Good job Arvind in establishing a good and trustworthy relationship with Mr. Krishna Reddy of Mathru.  Hopefully, Mr KR will get up to speed quickly on the finances and operations side of Mathru Foundation and continue taking Mathru Foundation in the intended direction by Smt Holla as her health recovers. Keep up the good work.