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  • Asha Atlanta General Meeting, 30th January 2017

Contents

Agenda for 30 January 2017 Meeting:

 

For execs

  1. Fill up and submit the Insurance Form for the events ------(on the same note the running liability forms: https://drive.google.com/drive/folders/0ByXtLyDhrWPMLUxwLXpKTUVCT0k - scroll down to see 2 PDFs liability, and waiver instructions, Possibly print on Central-PS, bring to weekend run-sign and take picture for records?)

    Print the forms and get them signed before runs

  1. For running -

    1. GT Pi mile telling runners/volunteers to make a team: Name chosen to register - “Asha GT”

      1. Post in Asha FB page

      2. Personal Contact

      3. Send email to runner group and volunteer list

      4. Email to SAA

    2. For Pi mile- donation page or not?

    3. Geet to remove the older page, add a new group page for Pi mile race

    4. Donations website problems
      [Post on runners group that the donations are working, but counter won’t work]

  2. For concessions

    1. Soccer location: Football Stadium

    2. Lead for each concession day from Operations+communication

    3. Who are there in summer (volunteers group)

  3. Events

    1. Room booking for Game night [Feb 4 - 4:00 pm onward], 1st potluck [Feb 12 - 4:00 pm onward] - intimated to Rachit

    2. Room for South Indian New year april 8th, and 2nd potluck 15th April [GTSF application done]

  4. T shirt

    1. T shirt sponsor

    2. T shirt design

    3. Lead time of 1 month

  5. SLS - DWS

    1. Room for SLS booked for March 8

    2. Email to SLS?  - DONE

    3. Email to DWS?  

    4. Contacting Women Organizations?

    5. Possible Locations for March 15th 5:30pm - 9:30pm

      1. Howey Lecture Theater - Bahni

      2. EBB - Shashi

      3. Klaus - Anish

      4. Clough 151-152 - Mayank

      5. Ford - Mayank

      6. Van Leer - Anish

      7. GTMI - Arka

      8. Nanotech - Tapo

  6. Game night planning Feb 4th is the event

    1. Talk to volunteers about the tabling

    2. Finalize Food

    3. Set up logistics to get all the raw materials in time

    4. Facebook page - Done

    5. Flyer

    6. Weekly Digest and Daily digest - Done

    7. Melissa Moore

  7. General purpose marketing with data about funded amount

  8. Inventory Location to Logistics Committee.

 

Tell in general volunteers meeting about the Whole semester plan till April, so that they are available/bring friends etc.

Marketing of game night? What are folks doing at the tabling? Word of mouth? How are sign ups looking?

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