Fill up and submit the running liability forms: https://drive.google.com/drive/folders/0ByXtLyDhrWPMLUxwLXpKTUVCT0k - scroll down to see 2 PDFs liability, and waiver instructions, Possibly print on Central-PS, bring to weekend run-sign and take picture for records?)
Print the forms and get them signed before runs - Shashi
For running -
GT Pi mile telling runners/volunteers to make a team: Name chosen to register - “AshaGT”
Post in Asha FB page
Send email to runner group and volunteer list
Email to SAA
For Pi mile- donation page or not?
Add a new group page for Pi mile race
E-mail GT Alumni Association for Team Name - Arka
T shirt sponsor - finalized
T shirt design - Awaiting sponsor confirmation
Lead time of about a week or two
SLS - DWS
Room for SLS booked for March 16th, Clary Theater, Student Success Center
Discussion with Kristina Chatfield of SLS
General format of the event should be movie first, the panel. Moderator should start the discussion and then open it to the public
SLS has own graphic designer who will help with marketing (contacted him, will discuss by this week - Anish)
Cost of fliers printed by us will be covered
They will cover the cost of movie, marketing and swag. We have around $125 left after paying for movie. No cost covered for food.This will be used to fund t-shirts that will be used as giveaways for people asking questions
Kristina will help with contacting orgs outside the campus
Memento for panelists: GT Souvenir, engraved pen stand,
Info for panelists: Directions to theater, parking (explore options, contact success center and SLS if they validate parking), pickup?, dietary restrictions
Start FB marketing tonight - Add Joannes(you mean James?:p) name
Panel Discussion Topic
Women in STEM: Representation and Work Environment
FB event page
Cover photo, sharing in all groups and walls.
Regular updates on the panelists
Poster in front of SLS office
Ask partner organizations to send emails to their lists
Emailing various communication sources: Melissa Moore, weekly digest, daily digest, other women organizations.
Catering (Shashi’s workforce):
Masti - Chaats
Jack in the Box (something similar)
Contact Anu for contacts - Anish (Done)
Popcorn - CANCEL
Ask for male and female moderator from the Asha GT volunteers
Inventory Location to Logistics Committee.
Game Night feedback
SLS / DWS updates?
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