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  • Asha-Austin Meeting Minutes - 27th August 2017

Contents

Date

Attendees

Goals 

 

1. Mathru - Budget and Proposal for 2017-18 - Part 2 + WAH update - Aravind - 1hr 
2. KWS - Voting Results and Update - Ranga - 5 min
3. GSK - Update - Mohit - 10 min
4. Siddamma - Site Visit - Update - Sowmya - 5 min
5. SoH update - Subra/Mohit - 10 min
6. ARC proposal cycle 2 - Mohit - 20 min
7. Asha volunteer T-shirts - 10 min

 

 

Discussion items

TimeItemWhoNotes
1 hr 30 minMathru FoundationArvind
  • Discussed Q and A from Part 1
  • Surgery pictures of children only for internal presentation
  • Donor Base - 55k reliable to 23k now, not clear on unrestricted vs. restricted
  • Surgeries - 1.5k per child to create a pool of money for the year - surgeries based on check up, promise of success, etc.
    1.5k x 12 x 17 ~ 3 lacs per year
  • AI: track surgeries/ expenditures/ <child name> can be with-held, what happens for a bad fundraising year? vs. is it being used every year - order of priority of children.
  • WAH marketing plan - emails, SoH, newspaper article, NGO's donor base
  • Review of Audit Report for 2015-16 and 2014-15; 2016-17 expected in October 2017 : Income over Expenditure for 2015-16 and 2014-15 vs. our understanding of the funding situation
  • AI: follow up on income and expenditure report for previous year, have a template for analysis (Ranga to modify KWS based template prepared by Guptaji for Mathru)
  • 12.5k Budget from 2017-18 - April 2017 to Mar 2018
  • WAH to be similar budget for 12.5k - Funds to be used for disbursing in Apr 2018 ?
5 minKWS - Voting Results and UpdateRangaNo time. Next time.
10 minGSK - UpdateMohit
  • 39k Rs. balance amount of the funds sent for previous year for the construction of room, Rs. 3.98/ 4.36 lacs
  • Approval towards foundation costs for new room?
  • When is the new room going go be constructed - 2.8 lacs is the estimate for foundation, 39k/2.8 lacs, who is funding their balance amount?
10 minSiddamma - UpdateSowmya
  • Similar receipts as Cuddalore Floods being provided to Asha-Seattle
  • Talked to Shanthi - Steward for Asha-Seattle's Bharathi Trust - Senjiagram
  • Site visit being done this weekend by Anjana, an Asha-Bangalore volunteer

10 min

SoH - UpdateMohitNo time, Next time.
20 minARC Proposal Cycle 2Mohit
  • Raising quorum
    • 3 -> 6 for quorum, 6 volunteers min. for chapter
    • Updated site visit every 18 months, 24 months for remote area
    • Central projects might waive for 24 months for unexceptional circumstances (curfew, etc)
  • Internal audit reform
  • Collecting input metrics annually from Asha Projects
  • Chapter life-cycle criteria and non-compliance reform
10 minAsha volunteer T-shirtsChapterNo time, Next time.

Action items

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