Minutes of ASHA Chennai Meeting held on 8 th July 2018 at Bhaskar’s residence in Venus Colony
Decisions are highlighted in blue.
Following were present
Rajaraman Krishnan, Bhaskar, Venkat Natraj, Saraswathi, Ananth Elayavalli, Lokesh, M Venkataraman, Paripoornam, Muthu.
1. Ratification of previous minutes
Minutes of meeting held in June 2018 was read out and were ratified by all volunteers.
2. Update on the financials and the account status
Rajaraman gave a brief update on funding. US$ 156,000 has been transferred from USA to India and about
US$ 64,000 is available in USA. While present financial position appears good, the future is uncertain. Accounts
for the financial year 2017-18 is likely to be completed in next two weeks.
3. Project Sangamam
Venkat explained the proposal for Project Sangamam in detail. Since funding for most of the work in Poondi and
Ellapuram blocks were covered by Hyundai Glovis, the scope of this proposal is significantly reduced. It includes
support for 5 schools that used to be supported by Hyundai Steel, one school in Thiruvalangadu block and two
additional schools that have not yet been identified. We are keeping a provision for 2 additional schools as Glovis
will not go beyond the 60 identified schools even in Poondi or Ellapuram blocks. Funding of Rs 860,000 for the
project for year 2018-19 was unanimously approved. Further allocation of funds from the buffer of 85% of this
amount (Rs 731,000) from the AfE US buffers was also approved.
4. Project Pearl
Bhaskar explained the additions to the Project Pearl proposal in detail. A new computer teacher is added to be
able to cover all the 4 schools plus two more schools that only get a computer teacher. Additional funding of 1.31
Lakhs that brings the total funding to Rs 15,35,850 was unanimously approved for this project and 85% funding of
the additional expense (i.e. Rs 111,350) also approved
5. Hariksha Project
As per our internally accepted guideline ASHA Chennai does not fund other trusts. Hariksha Trust, which is an
independent entity has been running a center to support handicapped children and they have been receiving
funds from ASHA USA. Due to various issues related to the Asha and the Government, they are unable to receive
funds and the trust is in deep debt. Bhaskar and Rajaraman proposed that ASHA Chennai can support them to
the extent of Rs 540,000 (about six months’ expenditure) as an exceptional case. Without any immediate financial
support this trust may have to close their operations which will adversely impact children who are benefitting from
it. Officials of the trust will make all efforts to restore their funding. Out of Rs 540,000 that has been requested
funds will be released to them on need basis and as soon as they receive alternate funding, ASHA Chennai will
stop disbursement. This is not a loan and hence ASHA Chennai does not expect Hariksha Trust to pay back
amount disbursed to them. Volunteers approved the proposal to pay upto Rs 540,000/ purely on humanitarian
grounds. It is clearly understood that it is a one off request and will not be construed as a precedent for any such
request from other Trusts in future.
6. Loan requests
- Rs 1 lakh loan to Srinivasan for carrying out extensions to the Sangamam office at Kaivandur was
unanimously approved. Rent for this office will be adjusted against recovery of this loan and hence no
rent is payable till the loan is fully recovered. This loan is guaranteed by Rajaraman and Venkat
- Rs 30,000 loan to Iswarya to be recovered in 2 years was unanimously approved. This loan was
guaranteed by Rajaraman and Venkat
- Rs 30,000 loan to Gnansoundari to be recovered in one year was approved by all volunteers, excluding
Paripoornam. Since Gnansoundari is related to Paripoornam, she abstained from voting. This loan was
guaranteed by Paripoornam and Lokesh.
Rajaraman and Muthu explained ASHA Chennai initiatives in Social Media, particularly Facebook.
Different kinds of posts and where they would go:
- Site visit and project reports: As usual they go to the project DB. If there is something in this that
warrants publishing in social media, the writer of the report will send it to Muthu.
- On the spot school and Asha event reports: Only social media. Muthu gets them through
WhatsApp and puts them up in Facebook and soon in other social media.
- News Reports: The kind of summarized news reports with albums etc., will continue to be posted
in the Asha Chennai website News section. Muthu will go back and edit the earlier spot article
about that same event with the report and album from the news report.
- Blog and other long form articles: Blogging sites like Linked In and Medium and Asha Chennai's
Regarding the grammar and language in Facebook, Venkataraman has volunteered to monitor and
correct the same. Rajaram and Muthu to work with him on this
Regarding protecting the privacy of the children we will avoid mentioning their names. Beyond that we will
assume that the HMs exercise caution in sharing the details with us for now.
Donor Communication. Currently we have not been thanking donors or sending them emails with updates
about Asha Chennai or periodic wishes and request for continued support. Venkataraman has agreed to
do all of the above. He was anyway going to do this for the scholarship project. He will do this for other
donations as well. Rajaram to coordinate with him on this.
8. Thanks for participation
Rajaraman thanked all the volunteers for attending this monthly meeting
Decisions are highlighted in blue.
This page has no comments.