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  • Minutes of ACRD Budget 2019-20 Discussion

Contents

MINUTES OF THE E-DISCUSSION HELD FOR ACRD BUDGET FOR BORKUCHI AND BONPURA SCHOOLS, JUNE 2019
The following Asha Stamford volunteers participated in the e-discussion: Sanjay Mellacheruvu, Bhargavi Ramamurthy, Vatsala Vadapalli, and Jigar Shah.
The Background:
The initial Budget Proposal for funding Bonpura and Borkuchi schools in Assam was received from Assam Council for Rural Development (ACRD) in January 2019.
BORKUCHI School Budget 2018-19:

Items

Monthly

No. of months

Total Amount (INR)

Honorarium for teachers

6,500

12

78,000

Monitoring

1,200

3

3,600

Books & Stationery

5,00

1

5,000

Games & Sports

5,000

1

5,000

 

 

 

 

Total

 

 

91,600


BONPURA High School Budget 2018-19

Items

Monthly

No. of months

Total Amount (INR)

Teaching Assistant Salary

6,500

12

78,000

Helper's Salary

3,500

12

42,000

Monitoring Visit

2,000

4

8,000

Play materials

5,000

1

5,000

Books & Library

5,000

1

5,000

Total

 

 

138,000


TOTAL BUDGET REQUEST FROM BOTH SCHOOLS: Rs. 2,69,200 (approximately $3,846)
DISCUSSION:
A comparison with their budget from the previous year was circulated by Sanjay and it shows a significant drop in both schools in the budget requests (31% drop for Bonpura and 70% drop in Borkuchi). As the Government took over these schools, Asha Stamford has been tapped for only the supplemental expenses that add value to the educational experience.
Given this development, an email vote was held on June 12, 2019. The following options were given

  1. Vote Yes to the total amount requested
  2. Vote Yes, but pending some questions/clarifications
  3. Vote No


One vote for Option 1 and one for Option 2, seeking clarifications, was received.
QUESTIONS/CLARIFICATIONS:

  • Why has the number of teachers gone down to 1 from 5 in Borkuchi school?

Clarification from ACRD: There was an error in calculations; it should have been 5. So, the budget request was amended as follows on June 13, 2019 following their e-clarification:

Items

Monthly

No. of months

Total Amount (INR)

Honorarium for teachers

6,500

12

390,000

Monitoring

1,200

3

3,600

Books & Stationery

5,00

1

5,000

Games & Sports

5,000

1

5,000

 

 

 

 

Total

 

 

403,600


The REVISED TOTAL BUDGET amount requested: Rs. 541,600 (approximately $8,303)
Upon this clarification, the second vote was changed to Option 1. There were 5 other votes for Option 1 – Yes for the total (revised) amount requested, and so it was unanimously agreed (7-0) to approve the Rs. 541,600 budget requests on September 30, 2019.
NEXT STEPS:
Sanjay and Bhargavi to follow up with the checklist to release funds.
Minutes recorded by
Bhargavi Ramamurthy
October 2, 2019

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